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OXFAM Vacancies – 2 positions in AIP PRISMA project – Better value market for Crude Coconut Oil (CCO), based in Ende, Flores

OXFAM who are we?

OXFAM INTERNATIONAL VISION:

Oxfam’s vision is a just world without poverty: a world in which people can influence decisions that affect their lives, enjoy their rights, and assume their responsibilities as full citizens of a world in which all human beings are valued and treated equally.

OXFAM INTERNATIONAL OBJECTIVE:

Humanitarian Assistance: By 2019, supported by the international community and humanitarian organizations, local state institutions and civil society in the most crisis-prone/affected countries are able and willing to deliver high quality, impartial and independent assistance to those in need

Resilience: By 2019, resilience to disasters and conflict is strengthened in high-risk countries, through improved disaster preparedness and risk reduction, and building the capacity of civil society groups and communities, in particular women, to manage shocks, stresses and address root causes of conflict.

Women’s rights: By 2019 the different impact of conflict and disasters on men and women, and their differing needs are recognized and addressed by duty bearers and humanitarian organizations, leading to greater gender justice and respect for women’s rights in crisis-affected countries.

Vision for Indonesia

 Oxfam Indonesia has the vision that people in Indonesia will live equitably and free from the injustice of poverty, enjoy their rights, and are resilient in times of disasters. By 2020, 2.5 million women and men in Indonesia are empowered to overcome poverty, vulnerability, and inequality.

Background

Indonesia is the world’s largest coconut producer (31% of global production) and fresh coconut exporter (33% of global fresh coconut export). Coconut is one of agriculture’s superior products in Indonesia especially in areas with huge coconut plant potential in Flores NTT, Maluku & Papua, Java, Sulawesi, Sumatera and Kalimantan and the global and national demand for coconut products has been increasing since last decade, especially for products such as coconut oil, VCO, other nut product. Crude Coconut Oil (CCO) production in Flores is already known by farmers/producers, mainly by women at a household level. They produce this CCO from their own coconut using traditional method and limited equipment. Unfortunately, the CCO product from a household producer in Flores is only sold to the local market but the actual CCO quantity sold is less than the quantity produced (most producers only sell half of their product). The quality of the CCO varies significantly mainly because the producers have a different understanding of CCO production process.

To see the real condition in Indonesia, Oxfam-Prisma project initiate to facilitate and support coconut farmers in Flores to increase their income by linking them with better value markets. PRISMA is a market-led agricultural systems approach to improve farmer practices, link farmers to input and output markets and improve the local business enabling an environment in a systematic and sustainable way. It is expected that interventions aimed at improving the market system will lead to improving the income of 300,000 targeted poor farmers in Eastern Indonesia by at least 30 percent by program end.

The competitiveness of NTT’s Crude Coconut Oil (CCO) can be improved by improving the quality and production of CCO by woman farmers/coconut farmers and facilitating aggregation point by the local intermediate service provider. Oxfam has a role to provide and facilitate the project intervention consist of facilitating the establishment of CCO producer group in village level, develops training modules and support private sector partner and intermediate service provider to conduct training series on good handling practices (GHP) and Quality Assurance (QA) to CCO producer.

Be part of a dynamic working environment. We are recruiting two positions under Oxfam-PRISMA project – Better value market for Crude Coconut Oil (CCO) with a real commitment to gender equality and International aid and development background. These post will be have fixed term contract for 12 months with possible extension.

  1. Project Manager – PRISMA CCO project (code: PM CCO), based in Ende, Flores

 

JOB PURPOSE:

To manage the overall OXFAM-PRISMA project on “Better value market for Crude Coconut Oil (CCO) farmers/producers in Flores. The main objective of PM is to lead the implementation of project work plan, project budget management and also to support office financial management also to manage the project cycle, to delivery project intervention in the field and to achieve project target. The Project Manager will work closely with coconut farmers, partners, private sector, government, and Oxfam team. She/he will have direct reporting to Eastern Indonesia Coordinator.

RESPONSIBILITIES

Based in Ende NTT, the Project Manager position has a combination of office-based work and field activities to support the implementation of the project, budget management and also to support office financial management. The main objective of this position is to facilitate the operation of the office and support the Project Officer to delivery project interventions in the field.

  1. As representative of Oxfam in Flores, NTT province
  2. Manage the implementation of “AIP PRISMA – Oxfam” project in Flores NTT. The project is “Better value market for Crude Coconut Oil (CCO) farmers/producers in Flores
  3. Facilitates the implementation of the approved intervention plans
  4. Supports Eastern Indonesia Coordinator (EIC) to negotiate intervention deals with project partners (in the private sector and in Government)
  5. Conducts regular field visits to ensure proper implementation of activities
  6. Ensure the sensitiveness to gender and social inclusion in all interventions
  7. Manage the field offices’ financial, administration and human resources so that adequate support is provided for project implementation and ensure that Oxfam procurement system, HR policies, and other standard procedures are followed
  8. Ensure the safest possible operating environment for all Oxfam staff, and also ensure security procedures are followed and that a neutral stance is maintained by all Oxfam staff in Flores NTT
  9. Maintain relationships and coordinate with related local government stakeholder, local authorities, other NGO’s, project beneficiaries and other involved parties
  10. Support Eastern Indonesia Coordinator (EIC) to ensure that Oxfam’s project is implemented in a way that meets its intended objectives in a participatory manner, in line with donor’s requirements and that reports are provided on time to the donors and also all activities are in accordance with the terms of reference and approved
  11. To works in close coordination with Project Officer, other Oxfam projects, operational team including resource mobilization and communication, monitoring and evaluation team, government officials, donors and local stakeholder ensuring successful Oxfam project implementation
  12. Report to Eastern Indonesia Coordinator as often as the situation requires, develop an understanding of the environment and provide analysis on current and future trends
  13. Provide office monthly or weekly report and support Project Officer for providing project reports as required by Oxfam and project donor
  14. Overall responsibility for the implementation of financial and administration systems and control at Oxfam project office in Ende Flores NTT. This includes ensuring that financial systems are adhered to by all levels of personnel and comply with Oxfam Procedures
  15. Together with Project Officer managing finance operations this includes: payment processes; submission of project and financial report to Makassar office / Jakarta office and also production of timely management information
  16. Support Eastern Indonesia Coordinator for providing to management with a statement of expenditure against budget on all programmes on a regular basis and that will assist project planning and delivery. Assist with the transactional and reporting aspects of the financial management systems
  17. Ensuring strong coordination with finance team for preparing financial reporting for internal and external stakeholders as requested
  18. To work with support team to ensure that vulnerable and fixed assets are treated in adherence to Oxfam’s standard and procedure
  19. Maintain good communication with Oxfam Indonesia and Oxfam Eastern Indonesia team
  20. Assisting visitor from Oxfam, Donors, Government Officials and related parties to project location in Flores NTT

SKILLS AND COMPETENCIES:

  • A Bachelor’s degree in the social sciences, international development or related discipline. Exceptional relevant practical experience may be seen as a substitute
  • A minimum of 4 years experience in community development and or ethical or social business activities
  • Able to represent Oxfam at the level of local partners, local administration, private sector and government
  • Experience in working with project partners and with establishing partnerships with national/local actors including private sector and financial institution
  • Good team leadership together with the capacity to remain calm under pressure and not lose sight of strategic priorities
  • Strong commitment to gender, diversity issues, equal opportunities and ability to capacity building an inexperienced team with proven ability to train and to mentor staff
  • Program management experience in community or economic including small business development
  • Strong community development skills and previous experience with ethical business development and or management
  • Strong interpersonal and communication skills and the ability to work sensitively with people from various cultural and social background
  • Effective writing and effective verbal communication skills in Bahasa Indonesia, with skills in English, is an advantage
  • Analytical skills with ability to honestly assess, evaluate and draw up plans for action to improve the program with a results-oriented approach
  • Good people management skills and ability to motivate and manage a team of program officers working remotely
  • Ability to take and analyze information from different parts of the program into well-written progress reports
  • Willingness to stay in the community at village level when required
  • Willingness to travel at short notice, and often in difficult circumstances
  • Computer literacy – good working knowledge of spreadsheets essential
  • Understanding of monitoring, evaluation, accountability, and learning (MEAL) principles and practice will be desirable
  • Experience working on projects with M4P approach is desirable
  • Experience in working in NTT especially in Flores is desirable
  1. Project Officer – PRISMA CCO project (code: PO CCO), based in Ende, Flores

 JOB PURPOSE:

Based in Flores NTT (Ende, Nagekeo, Ngada and East Flores), the Project Officer (PO) has a combination of field activities and office-based work to facilitate and monitor the implementation of the project. The PO will work under the supervision and guidance of Project Manager. Project Officer will support Project Manager in establishing strong coordination and linkages amongst all the major project stakeholders in the field area to ensure that program activities are implemented successfully. PO will ensure the delivery of project intervention in the field, to achieve project target and support the Project Manager for office management. S/he will be the principal representative of executing the overall activities at field level and report to Project Manager.

KEY RESPONSIBILITIES:

  1. Leading for project monitoring and implementation at the field level (district and village level)
  2. To support Project Manager for managing the field offices’ financial, administration and human resources so that adequate support is provided for project implementation and ensure that Oxfam procurement system, HR policies, and other standard procedures are followed
  3. Maintain relationships and coordinate with related local government stakeholder, local authorities, other NGO’s, project beneficiaries and other involved parties at field level
  4. Conducts regular field visits to ensure proper implementation of activities with the sensitiveness to gender and social inclusion in all interventions
  5. To ensure that Oxfam’s project is implemented in a way that meets its intended objectives in a participatory manner, in line with donor’s requirements and that reports are provided on time to the donors and also all activities are in accordance with the terms of reference and approved
  6. Report to Project Manager as often as the situation requires, develop an understanding of the environment and provide analysis on current and future trends
  7. Support Project Manager for providing project reports as required by Oxfam and project donor
  8. To work with support team to ensure that vulnerable and fixed assets are treated in adherence to Oxfam’s standard and procedure
  9. Maintain good communication with Oxfam Indonesia and Oxfam Eastern Indonesia team
  10. Assisting visitor from Oxfam, Donors, Government Officials and related parties to project location in Ende NTT

SKILLS AND COMPETENCIES:

  • A Bachelor’s degree in the social sciences, international development or related discipline. Exceptional relevant practical experience may be seen as a substitute
  • A minimum of 2 years experiences working with an INGO with similar context
  • Proven experience in community development and or ethical or social business activities
  • Ability to prioritize own workload, to work independently and to work to deadlines
  • Experience working together in a team with strong commitment to gender, diversity issues, equal opportunities, and capacity building
  • Project implementation experience with ability to take and analyze information from different parts of the program into well-written progress reports
  • Analytical skills with ability to honestly assess, evaluate and draw up plans for action to improve the program
  • Strong interpersonal skills and the ability to work sensitively with people from various cultural and social background
  • Effective writing and effective verbal communication skills in Bahasa Indonesia, with skills in English, is an advantage
  • Computer literacy particularly MS Office and e-mail usage
  • Willingness to travel at short notice, and often in difficult circumstances
  • Experience in working in NTT especially in Flores is desirable
  • Ability to manage multiple priorities and work under pressure and to deadlines.
  • Commitment to Oxfam’s overall aims including women’s rights and gender equality

HOW TO APPLY

If you believe you are the candidate we are looking for, please apply by sending your complete application to jakarta@oxfam.org.uk and mention the code of the position title (PM CCO) or (PO CCO) on the subject of the email.

The closing date: November 19th, 2017

Only shortlisted candidates will be contacted

We encourage women and people with disability to apply

We promote equality and diversity